HRMS Software Cost in India (2026): Pricing Guide for SMEs
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HRMS software from established Indian vendors typically costs about ₹50 to ₹200 per employee per month, and small teams can start from ₹1,499 a month on TeamEzz HRMS's HR Starter plan (up to 25 employees). The sticker price is only part of the cost, so this guide shows how vendors charge, what a 10, 25, 50 and 100 person team pays, and what to check before you buy.
How HRMS vendors charge in India
Indian HRMS vendors use three pricing models, and the model matters as much as the number: it decides how your bill grows when you hire.
Model | How it works | Good for | Watch out for |
Per employee per month | A fixed rate for every active employee | Teams that expect to stay small | Cost rises with every hire |
Flat plan with a headcount band | One monthly fee covers a block of employees, such as 25, 50 or 100 | Teams close to the band limit | Small teams pay more per head, and a per-employee fee often starts above the band |
Hybrid | A base fee plus a per-employee rate above the band | Growing teams | The base price is not the real price once you add modules |
Published prices from popular tools usually work out to roughly ₹50 to ₹200 per employee per month at 50 to 100 employees, depending on the plan and the modules you add. A flat plan looks cheapest at 100 employees and much more expensive per head at 15, because the same base fee is spread over fewer people. Vendors also change prices, so always confirm on the vendor's own pricing page before you decide.
What a 10, 25, 50 and 100 person team pays
A 25 person team pays about ₹2,500 a month at a typical per-employee rate of ₹100, and ₹1,499 on TeamEzz HRMS's HR Starter plan. The ₹100 rate below is only an example to show how per-employee billing scales; it is not a quote from any vendor.
Team size | Example cost at ₹100 per employee | TeamEzz HRMS plan that fits | TeamEzz HRMS price per month | Effective cost per employee |
10 employees | ₹1,000 | HR Starter | ₹1,499 | about ₹150 |
25 employees | ₹2,500 | HR Starter | ₹1,499 | about ₹60 |
50 employees | ₹5,000 | Business | ₹5,999 | about ₹120 |
100 employees | ₹10,000 | Enterprise | ₹11,999 | about ₹120 |
The plans are not identical in scope. HR Starter covers core HR, attendance, leave and payroll. Business and Enterprise add sales (CRM and GST invoicing), accounting and project modules, so their price per employee includes tools that a pure HR plan does not.
TeamEzz HRMS pricing
TeamEzz HRMS plans start at ₹1,499 a month, and every new account gets a free 60-day trial with no credit card. These are the plans an HR or operations team will compare; see the HRMS software page for the live list.
Plan | Price per month | Employees | What it covers |
Free trial | ₹0 for 60 days | Up to 100 | Full access to HR, sales, accounting, projects and communication |
HR Starter | ₹1,499 | Up to 25 | Attendance, leave and payroll for small teams |
Business | ₹5,999 | Up to 50 | Advance HR (payroll, hiring, onboarding, performance), CRM and GST invoicing, basic accounting, projects |
Enterprise | ₹11,999 | Up to 500 | Every business module, including vendors and partners, with unlimited branches |
Quarterly billing saves 6% and yearly billing saves 17% against monthly billing. TeamEzz HRMS also has two retail plans with POS and stock features; they are built for shops and are not covered here. Run payroll, attendance and leave on your own data during the trial before you choose a plan.
Hidden costs to ask about before you buy
The monthly price on a pricing page rarely equals the invoice you pay. Ask each vendor about these items in writing:
- Modules sold separately. Check whether payroll, attendance, leave, self-service and expenses are in the plan or priced as add-ons.
- Headcount bands and minimum seats. A plan for 50 employees still bills for 50 if you have 32.
- Setup and data migration. Ask if importing employee records, salary structures and leave balances is free.
- Hardware. Biometric machines and their integration are usually a separate purchase.
- Payout fees. Paying salaries through a payment gateway can carry per-transaction charges, while a bank transfer file does not.
- Support level. Email support, phone support and a dedicated account manager are often different tiers.
- State compliance. Confirm that professional tax and labour welfare fund rules for your states are covered.
- GST and renewals. Check whether quoted prices include GST, and whether the price rises at renewal.
A low base price with several of these add-ons can cost more than a higher all-inclusive plan.
How to compare HRMS quotes
Compare every vendor on the same all-in monthly cost per employee, not on the headline price.
- Count your headcount today and in 12 months. Price the plan you will need after the hires you already planned.
- List the modules you must have. For most Indian SMEs that means attendance, leave, payroll with PF, ESI, professional tax and TDS and employee self-service.
- Ask for the full monthly price for your headcount. Include add-ons, support, GST and any setup fee.
- Divide by your employees. The result is your real cost per employee per month, and it is the only number worth comparing.
- Test with real data. Import your employees and run one month of attendance, leave and payroll before you pay. TeamEzz HRMS's 60-day trial is long enough for two payroll cycles.
For a side-by-side look at specific tools, see the TeamEzz HRMS comparison page.
HRMS cost in India: FAQs
How much does HRMS software cost in India?
Popular HRMS tools usually work out to roughly ₹50 to ₹200 per employee per month at 50 to 100 employees, depending on the plan and modules. Small teams on flat plans can pay more per head. TeamEzz HRMS plans start at ₹1,499 a month for up to 25 employees.
How much does HRMS cost for a 10 or 25 employee company?
At an example rate of ₹100 per employee, a 10 person team pays about ₹1,000 a month and a 25 person team about ₹2,500. On TeamEzz HRMS, both sizes fit the HR Starter plan at ₹1,499 a month.
Is free HRMS software enough for a small business?
Some vendors offer free plans for very small teams with limited features. Check that the plan covers attendance, leave and statutory payroll (PF, ESI, professional tax and TDS) before relying on it. A free trial with your own data is a safer way to test a full plan.
Is per-employee or flat pricing cheaper?
Per-employee pricing is cheaper for teams that stay small, and flat plans are cheaper when your headcount is close to the plan limit. Calculate the all-in monthly cost per employee for your own headcount before you choose.
Does HRMS pricing include payroll?
It depends on the vendor. Some sell payroll as a separate product or add-on, so ask before you compare prices. On TeamEzz HRMS, payroll is part of the HR Starter plan.
What is the cheapest way to start with an HRMS?
Start with a free trial, import your real employee data, and run one full month of attendance, leave and payroll. Then pick the smallest plan that fits your headcount and the modules you actually use.